Company Overview:

Show Strategy is a premier General Services Contractor specializing in exhibitions, conferences, and experiential marketing activations. With a strong track record of delivering impactful and memorable experiences, we collaborate with clients across North America, leveraging strategic consulting and labor resources to bring their visions to life.

Position Overview:

We are seeking a dynamic and motivated individual to join our Activations & Experiences team as a Summer Intern. This position offers the opportunity to gain hands-on experience in the planning and execution of activations, with a primary focus on supporting the DNC 2024 project. As an intern, you will work closely with experienced professionals in a fast-paced environment, contributing to the success of high-profile events while developing valuable skills and insights in the experiential marketing industry.

Key Responsibilities:

Assist in the development of conceptual designs and renderings for activations.

Conduct research on industry trends, competitor activations, and best practices.

Support the planning and coordination of logistics for the DNC 2024 project, including warehouse coordination, material shipping, and onsite support.

Assist in the preparation of client presentations, proposals, and project documentation.

Collaborate with cross-functional teams, including design, production, and management, to ensure seamless execution of activations.

Provide administrative support, including data entry, scheduling, and correspondence.

Our Event and Tradeshow:

Management unit provides meeting, convention, event, and tradeshow management nationwide through the expertise of our meeting professionals, who manage every facet and detail of our organization’s events and experiences. Our goal is to work closely with a client to create a rewarding experience for all attendees, exhibitors, and sponsors while ensuring a successful outcome based on the organization's event objectives.

What You Will Do:

Manage and coordinate all event tasks associated with assigned events, experiences, and tradeshows.

Develop and maintain relationships with clients and vendors to ensure customer satisfaction and account renewal.

Prepare and present project budgets and proposals to clients

On-site client contact during installation, event days, and dismantle.

Debrief with the project team and client’s post-show.

Initiate, assist and or contribute to the planning of meetings, events, tradeshows, and experiences (e.g. researching future sites, supplier/vendor coordination, correspondence, and post-event support and evaluations)

Post-show reconciliation: Handle financial reconciliation, including processing invoices, collecting past-due payments, and reconciling monthly with our project and accounting team, post-show wrap-up reports.

Assist with planning responsibilities for multiple clients, conventions, live experiences, and events.

Facilitate continuous communication within the GCJ Companies, clients and exhibitors/sponsors, attendees, and suppliers to meet the needs of client organizations

When necessary, oversee and manage temporary staff (data entry, filing, event coordinators, etc.)

Other duties as assigned.

This Role Might Be for You If…

You are highly detail-oriented with strong multi-tasking and time management skills, including the ability to effectively prioritize and execute tasks conforming to shifting priorities, demands, and timelines.

You can work independently and, in a team-oriented, collaborative environment.

You have applicable analytical and problem-solving skills.

You possess strong written and verbal communication skills.

You have excellent interpersonal skills and a high degree of responsibility, initiative, and professionalism.

You have demonstrated customer service skills (phone skills, in person, email).

You have the ability to travel 25-30% and work overtime as needed to support, events, and client meetings (will include weekends and evenings).

All Responsibilities:

Works with the show / event operations manager to collect details on scope of work for assigned shows.

Documents, reports and maintain accurate show files and production documents.

Coordinate distribution of on-site files and supervisor packets.

Monitors all internal systems for tickets and orders.

Develops, updates and maintains accurate planning documents for each show.

Assists in collaborations with internal departments to understand operational project

scope on a show or event

Develops and maintains show files for year over year reference.

General understanding of show site operations, third party, venue offerings and local

union jurisdictions.

Manages time tracking and utilization reporting

Provides Best in Class Service and Quality for our clients.

Duties:

Responsible for assisting all areas of financial processes related to projects and general accounting duties. The ideal candidate will have solid communication, technology and analytical skills, be detail-oriented and well- organized and be able to effectively prioritize and execute tasks. This individual must be able to successfully manage interpersonal relations and communicate clearly to effectively support management, project managers and other staff and external sources.

Invoicing – prepare monthly invoices, % complete and review time and expense billing.

Manage Accounts receivable process including collections – follow-up with clients to collect outstanding receivables.

Manage Accounts Payable process including review and process all project related invoices in accordance with proposal/contracts.

Project Management – Work closely with principals and project managers to assist in monitoring project performance.

Monthly Financial Reporting – Assist in calculation of revenue recognition relative to project performance based on estimates to complete.

Prepare balance sheet and some income statement account reconciliations including bank reconciliations.

Assist in month-end and annual close processes. Preparing various journal entries and analysis as they relate to the close.

Assist in annual audit process.

Preparation and filing of sales/use tax.

Position Overview 

We are seeking a dynamic and motivated individual to join our Social Media Management team as a Summer Intern. This position offers an exciting opportunity to gain hands-on experience in social media strategy and execution, with a primary focus on supporting our digital presence for the DNC 2024 project. As an intern, you will collaborate closely with experienced professionals in a fast-paced environment, contributing to the success of high-impact social media campaigns while developing valuable skills and insights in the field of digital marketing and communications.

Key Roles

Develop and execute social media content calendars aligned with project objectives, ensuring consistent brand messaging and engagement strategies across platforms.

Create compelling and visually appealing content for various social media channels, including but not limited to Facebook, Twitter, Instagram, LinkedIn, and TikTok.

Monitor social media trends, audience insights, and competitor activities to identify opportunities for strategic content creation and audience engagement.

Implement social media advertising campaigns, including ad creation, targeting, optimization, and performance tracking to maximize reach and engagement.

Engage with followers and respond to comments, messages, and inquiries in a timely and professional manner, fostering positive interactions and building brand loyalty.

Collaborate with cross-functional teams to integrate social media initiatives with overall marketing and communications strategies, ensuring consistency and alignment.

Track and analyze social media metrics and KPIs, generating regular reports to evaluate campaign performance, identify areas for improvement, and inform future strategies.

Stay abreast of emerging social media platforms, tools, and best practices, proactively recommending innovative approaches to enhance our digital presence and engagement.